Important Dates and Deadlines

HFSA Annual Scientific Meeting Support and Exhibitor Deadlines

List of Important Dates and Deadlines

April 12-25, 2022– Exclusive opportunity for HFSA Gold and Silver Corporate Members to review sponsorship opportunities and exhibits and submit applications
June 6, 2022– HFSA to Confirm Time slots for Contemporary Forums
June 13, 2022– Cancellation Deadline for Contemporary Forum without penalty
– Cancellation Deadline for Industry Expert Theater with $7,500 penalty
June 20, 2022– Initial Booth Assignments Made
– Exhibitor Kits will be emailed
July 18, 2022– Final title, description, faculty, and learning objectives due for Industry Expert Theaters, Contemporary Forums, and Pre-Meeting Workshop (Topics are required at submission).
July 25, 2022– Cancellation Deadline for Exhibits / Emerging Innovations Row with 40% penalty
August 1, 2022– Early Booth Rate Application Deadline
– Satellite Application Deadline
– Unofficial Events Application Deadline
August 8, 2022– Exhibitors must submit Insurance Policy
– Room sub-block cut-off
August 15, 2022– Payment Deadline. Full Payment is due 30 days after receipt of HFSA invoice and by August 15, 2022 at the latest. Payment for Sponsorship Applications received after August 15, 2022 are due upon receipt.
August 22, 2022– Deadline to make adjustments to titles for Satellite Symposia, Contemporary Forums and Industry Expert Theaters. Changes that are being submitted after August 22 are subject to a production fee if sponsor would like title to be updated on printed material (e.g. HFSA signage)
August 24, 2022– All sponsorship graphics due by Wednesday, August 24, 2022 for production. A surcharge of 10% will apply for graphics submitted between August 24 and September 7, 2022. A surcharge of 20% will apply for graphics submitted after September 7, 2022. No exceptions.
August 29, 2022– Deadline date to submit any promotional copy or Virtual Bag Inserts for HFSA review and approval

Content last updated on April 12th, 2022 at 01:11 pm